How to not get overwhelmed with your Facebook messenger inbox
Introduction
The Facebook Messenger inbox is a blessing and a curse. While it's great to have an instant way to contact people, it can also be overwhelming if you don't use the right tools and strategies. In this post I'm going to share 6 tips for managing your facebook messenger inbox so that your messages are organized and easy to find when they need them!
Create a system to categorize your messages.
While Facebook Messenger has a built-in search function, it can still be hard to find that specific conversation you're looking for. To make things easier on yourself, it's worth creating an organizational system to categorize your messages.
Create subfolders in your inbox: Whether you're using Android or iPhone, you can create folders within the Messenger app itself so that each of your conversations is organized by topic. For example, I have a folder called "Events" where I file all the event invitations that come through my Facebook inbox. This way when I'm getting ready for an event and want to see if there are any RSVPs or last-minute questions from guests, I know exactly where to go!
Use labels and locations: Labels are a great way of sorting out conversations so they don't get lost in the shuffle—especially if someone sends multiple messages at once (more on this below). You can even use labels like "@work" or "@home" for quick replies versus thoughtful responses—and then move them into a folder once they've been sent out!
Create calendars: If you have an assistant or someone else who helps handle all your social media activities during the day (or week), consider setting up calendar alerts so they'll know when someone needs attention from them specifically instead of having everyone scrambling around trying not miss anything important while they're busy doing other work tasks at hand."
Use templates so you can respond quickly.
One of the best ways to save time and be more efficient is to use templates. Templates are a great way to help you organize your thoughts, and they can also help you respond quickly.
Here are some ideas for social media templates:
A template for thanking someone for liking your page
A template for thanking someone for sharing one of your posts
A template for asking someone if they have any questions about something you shared on Facebook
Set up a frequent follow up sequence.
Putting together a follow up sequence is an easy way to stay in touch with people who don’t respond, but it also helps you get better at keeping track of your messages. Once you have a system for sending out these types of messages, it becomes second nature and keeps you from having to constantly remind yourself what needs to be done.
To set up a frequent follow up sequence:
Create a new message template with the following content: “Hey there! If we haven't connected yet, my name is [your name]. I'm [a customer or potential customer] looking for [something they do] in [geography]. I thought our product might be able to help because ______? Let me know if this sounds interesting enough that we could schedule some time to talk about how it might work for your organization! Thanks again! :)" Add as many variations on this sentence as appropriate for different audiences and industries.
Scrap the small talk and get down to business fast.
Templates can be a great way to cut down on the amount of time spent in your inbox. In fact, if you set up templates for common questions, you can completely automate responses for those queries.
You should also be mindful of the bigger picture and know when it's time to get down to business. Don't waste time on small talk or other types of fluff when there are more pressing matters at hand! You don't have to be rude, but don't let people waste your time either!
Unsubscribe from messages you don't want to receive.
To unsubscribe from Facebook Messenger messages, you can either click the "X" in the top-right corner of a message or tap on it and select "Unsubscribe." It's also possible to check if you're subscribed to something by going to Settings > Notifications > Messages. If you see something that looks like this:
you may not be getting notifications for incoming messages. To fix this issue, go back into your settings and select “Notify me about each new message” under Message Notifications.
Turn off notifications for when people write to you on messenger.
One thing you can do to not get overwhelmed by your Facebook Messenger inbox is to turn off notifications for when people write to you on messenger.
Turning off notifications will keep them from popping up as a red circle in the top corner of your screen and distracting you as soon as they arrive, so that when it's time for a break, you can focus on something else without having these pesky messages pulling at your attention.
Facebook makes it easy to turn off these alerts: go into Settings > Notifications > Message Requests Notifications; this will bring up a list of all the apps connected with Facebook Messenger (which includes things like WhatsApp and Instagram), and then just toggle off the ones that are bothering you!
With these 6 tips managing your facebook messenger inbox will be easier than ever!
Make sure to follow up with people who write to you.
Don't be afraid to unsubscribe from messages you don't want to receive.
Don't be afraid to turn off notifications for when people write to you on messenger.
Create a system that works for your unique needs, like making a folder for "people I can call" or "messages I need answers from."
Conclusion
You may be thinking, “Wow, this is a lot of work to do!” Well, it absolutely is. But if you don’t take care of your inbox now, it will only get worse as time goes on and more people start messaging you. The simplest way to manage your messages is by setting up a system that works for you and sticking with it until it becomes second nature. If you want more tips on how to manage your inboxes effectively then check out our blog post about managing email in under an hour!
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